The purpose of this article is to outline FedEx’s invoicing and remittance requirements for customers using EDI (Electronic Data Interchange) and explains how Intelligent Logistics supports both standard and alternate solutions for integrating FedEx invoices into the platform. **Please direct any questions to your IL Customer Success Manager.
Summary
FedEx requires a closed-loop process referred to as the “round trip” for EDI customers. This includes:
- Receiving invoices electronically via EDI.
- Uploading remittance files electronically (CSV format) for each ACH payment.
Intelligent Logistics does not generate or transmit remittance to FedEx. As a result, the customer is solely responsible for completing the payment loop. If you wish to receive invoices directly from FedEx via EDI, you must submit an electronic remittance file with each payment. This remittance tells FedEx how to apply the funds and must match the invoice amounts to the penny.
Remittance File Requirements
- File Format: CSV (per FedEx's Remittance Guide)
- Delivery Method: Electronic upload only (emails are not accepted)
- Testing: FedEx requires testing of the remittance file format before EDI can be activated
- Submission Timing: Required for every ACH payment made to FedEx
Failure to submit valid remittance files will result in the inability to receive invoices via EDI.
Required Documents for FedEx EDI Setup
To begin EDI invoice setup with FedEx, customers must submit the following within 10 calendar days:
- Trading Partner Data Sheet (TPDS Form)
- 3-way Mutual Non-Disclosure Agreement (MNDA)
- Authorization Acknowledgement Form (if using a Freight Audit/Payment company)
- List of 9-digit FedEx shipping account numbers
**Your respective IL Customer Success Manager will lead these efforts but will rely on your cooperation in completing these tasks.
Intelligent Logistics Workaround: Manual Invoice Upload
If you do not wish to manage EDI invoicing or remittance file uploads, Intelligent Logistics offers a manual upload solution as a fully supported workaround.
Manual Upload Option
Customers may manually upload FedEx invoice files directly into the Intelligent Logistics platform. The customer would need to obtain invoices manually from FedEx.com (via FedEx Billing Online)
Benefits:
- No need to complete the EDI setup process with FedEx
- Bypasses remittance file requirements
- Enables full visibility and analytics within Intelligent Logistics
Recommendations
| Your Needs | Recommended Action |
|---|---|
| Full automation via EDI | Proceed with FedEx’s EDI setup and remittance process |
| Visibility only – no payment integration | Use Intelligent Logistics' manual invoice upload workaround |
| Using a third-party payment provider | Confirm they support electronic remittance submission to FedEx |
Need Help?
If you're unsure which option is right for your organization or need assistance with manual uploads, reach out to your CONTAX Customer Success Manager. For more information on how to upload FedEx invoice files into IL, see here.